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New York Motor Vehicle Bill of Sale Form

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The New York Motor Vehicle Bill of Sale is considered a legal document that will provide proof that a motor vehicle, in the state of New York has been legally sold an acquired. The form will also provide proof that there has been a change in ownership of the vehicle. The document will offer information with regard to the seller, buyer, and any identification of the the vehicle proper. This form will require notarization and may be required for registration.

Odometer Disclosure Statement (Form MV-103) – Required when buying or selling a motor vehicle in New York. Must be brought to a DMV office along with the bill of sale for registration.

Register a Vehicle in New York

In New York, your vehicle must be registered in order to operate on New York roadways

Where to Register – Locate your local . You must appear in person to register your vehicle.

Needed to Register – Gather the following documents prior to appearing at the DMV for registration:

If you’ve purchased a vehicle from a dealership in the state of New York, the dealership will submit all of your registration requirements and documentation for you. Otherwise –

  • You will need a completed Vehicle Registration/Title Application (Form MV-82)
  • The title to the vehicle
  • A bill of sale
  • Proof of auto insurance
  • If your vehicle has a lien on it, provide a certified copy of your vehicle title from the lien holder (this copy of the vehicle title and the certification of the title must be on the same piece of paper).
  • Provide a statement from the lien holder on company letterhead that will identify the owner.
  • This statement must list the year, make, model, and vehicle identification number (VIN).\
  • It must also prove that the lien holder does have possession of the original title and is aware that the owner of the vehicle is registering the vehicle in the state of New York. The lien holder statement may not request notification of registration from the NYSDMV as notification service is not available.
  • Be prepared to pay all titling and registration fees at the time of registration

How to Write

Step 1 – Seller and Buyer Information – Seller and buyer must provide their information respectively:

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Vehicle Details – Provide the following vehicle details as required:

  • Make
  • Type/Model
  • Year
  • Vehicle Identification Number (VIN)
  • Color
  • Odometer (In miles)
  • Will the Title be included with the sale? Check Yes or No)

Step 3 – Trade/Purchase Price – Select any of  the boxes that apply and offer additional information if required:

  • Check the box if the seller is accepting only monetary payment– Enter the dollar amount in words
  • Enter the dollar amount in numbers
  • Specify the date when the parties have agreed that payment will be made in mm/dd/yyyy format
  • Provide the date in which the document will be known, in mm/dd/yyyy format
  • If the parties have agreed that payment will be made at a later date, enter the later date, in mm/dd/yyyy format
  • Other – If different negotiations have been agreed upon by the parties, enter a brief description of the result of the agreement
  • The last box in this section will address an agreed trade between the parties. Enter the terms of the trade

Step 4 – Seller’s Disclosure – The seller must read the statements in this section and provide information regarding any known defects in the property being sold

  • Once the defects (if any) have been disclosed, the seller must provide signature in the “seller’s signature” area

Step 5 – Signatures – If all signatories are present before a notary public provide the following:

  • Date the signatures in dd/mm/yyyy format
  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • The Witness – 
  • Signature
  • Printed Name

Step 6 – Notarization – The notary will complete the remainder of the form and affix the state seal

  • Make copies of the completed document to provide to all who signed, for their records
  • Give the original copy to the buyer



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