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Auto Body (Mechanic) Invoice Template

The auto body (Mechanic) invoice is a document that is completed by any mechanic, who has been authorized by their client, to perform auto body services. The document will provide information with regard to the mechanic’s location and contact information, contact information and the same for the client. The document shall also provide an itemized list of completed services for the client’s review and payment (to include taxes and any other miscellaneous charges. The document will include a sheet that shall be designed to collect payment information from the client, terms and conditions.

How to Write

Step 1 – Download the document – Enter the following:

Bill From –

  • Mechanic’s name
  • Company name
  • Street address
  • City, State, Zip Code
  • Telephone number

Bill To –

  • Client’s name
  • Company name (if any)
  • Street address
  • City, State, Zip Code
  • Telephone number

Invoice Information – Enter:

  • The invoice number
  • Invoice Date
  • Due Date (to remit payment)

Itemized Service Information – Enter the appropriate service information into the applicable columns:

  • Description of individual services
  • Quantity of parts and/or labor charges
  • Costs of respective parts and/or labor
  • Total costs per item or service

Totals – Once all of the information has been entered:

  • Calculate all of the items in the “total” line(s)
  • Enter the calculated amount into the “subtotal” field
  • Enter the sales tax amount
  • Submit any “other” or miscellaneous charges (if any)
  • Calculate all of the amounts in “Subtotal,” “Sales Tax,” and “Other” fields to reach a solid and billable total  – enter that amount into the “Total” field at the bottom of the column

Step 2 – Terms and Conditions –

  • Submit the number of days that the client will be granted to remit payment to the service provider
  • Enter a percentage that must also be included in the payment if the invoice is sent and/or shall be received late
  • Enter a “per invoice” or “per item” past due amount, that must be paid with the invoice if payments are late

Step 3 – Choose a Payment Type –

Credit Card –

  • Select a Credit Card from the boxes provided
  • Cardholder’s name
  • Account or Credit Card Number
  • Expiration Date in mm/yy format
  • CVV (three digit code on the back of the card)
  • Zip code associated with the client’s card billing address
  • The client must read and agree to the statement with regard to the one(1) time payment being made
  • Enter the cardholder’s signature
  • Date the signature in mm/dd/yyyy format

Bank Wire – When payment is provided by bank wire, enter the following information:

  • Name connected with the bank account
  • Street address
  • Bank name
  • Routing number
  • Account type (checking, savings etc)

PayPal – For any client who would pay via PayPal:

  • Enter the account holder’s email address

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