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Freelance (Independent Contractor) Invoice Template

The Freelance (Independent Contractor) Invoice is a document that would allow any contractor providing any type of service, from gardener to architect, whether they are with a company or freelance, to provide services and provide their clients with an itemized statement.The contractor may choose to provide billing for payment at the time of service or they may choose to provide billing in specified increments. The document would also assist the contractor in keeping proper financial and service records.

How to Write –

Step 1 – Billing Information –

Bill From –

  • Contractor’s name
  • Company name (if any)
  • Street address
  • City, State, Zip Code
  • Telephone number

Bill To –

  • Client’s name
  • Company name (if any)
  • Street address
  • City, State, Zip Code
  • Phone Number

Invoice Information –

  • Submit the form number
  • Date of billing in mm/dd/yyyy format
  • Due date for payment in mm/dd/yyyy format

Step 2 – Service Information – Enter the required information into the appropriate columns

  • Submit a description of the services performed (ie: on site auto detail, computer repair, writing etc- any service performed specified)
  • Enter the quantity of materials provided and/or hours worked
  • The amount charged for products and/or services
  • Enter the total amount for each date and service and/or product provided
  • When the contractor is prepared to present or mail the document (bill), add all of the numbers in the “total” column to arrive at an amount that will be entered into the “subtotal” field
  • Submit the sales tax to be included
  • Other- if there are miscellaneous charges of any kind, enter them into the “other” field
  • Add together the numbers contained within the subtotal, sales tax and other fields
  • Enter the new total into the “Total” box at the end of the column to provide an accurate, all inclusive billing amount to the client

Step 3 – Terms and Conditions –

  • The contractor must read the terms state me
  • Submit the days that the client will have to provide payment
  • Provide a percentage per item or bill that the client should expect to add for bill that is received late

Step 4 – Payment Information –

Credit or Debit Card –

  • Select a preferred card for payment
  • Enter the cardholder’s name
  • Account or CC number
  • Expiration date in mm/yy format
  • CVV security number (3 or 4 digit number that is located on the back of the card)
  • Provide the zip code of the billing address associated with the account
  • The client must read the authorization, if in agreement, enter the client’s signature
  • Date of signature in mm/dd/yyyy format

Bank Wire –

  • If the client is interested in using a bank wire for their payment method –
  • Submit the Name on the Bank Account
  • Street address
  • Bank name
  • Accounting number
  • Routing number
  • Account Type

PayPal Option-

  • Should the client prefer to pay their bill by use of their PayPal account, they must provide the email address directly connected with the PayPal account
  • The contractor may send a “money request” for the client to respond to
  • OR
  • The client may log in to their account, click on “send money” and provide the information required to make payment to the contractor



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