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Hourly Invoice Template

The Hourly Invoice Template is a document that will track hours worked by an employee or contractor who will be paid an hourly wage. The employee or contractor may enter their information and hours worked at the end of their shift and the company or hiring individual may calculate total hours and pay to properly compensate the employee or contractor.

How to Write

Step 1 – Once the document is downloaded – Enter the following:

Bill From –

  • Name of supervisor or owner
  • Company name
  • Street address
  • City, State, Zip Code
  • Phone

Bill To –

  • Name of employee
  • Company Name (if any)
  • Street address
  • City, State, Zip Code
  • Telephone number

Invoice Information –

  • Form Number
  • Date mm/dd/yyyy
  • Billing due date mm/dd/yyyy

Step 2 – Services –

  • The name of the individual or company for which services have been performed
  • Enter the hours spent on the project
  • Enter the pay rate per hour
  • Enter the total pay amount in the “total” field
  • When the pay cycle is complete, add all of the numbers in the “Total” column
  • Place that amount in the “Subtotal” field
  • Other – enter any added pay, commissions, bonuses etc
  • To complete – add the subtotal “other” fields to reveal the entire pay owed – enter the complete total into the “total” field at the bottom of the column

Step 3 – Terms and Conditions –

  • Read the brief statement
  • Enter the number of days that the client has to provide payment within
  • Submit a percentage per session, hour or overall bill, expected to be added if the bill is received late

Step 4 – Type of Payment –

Credit Card –

  • Select the debit or credit card that would be used for payment
  • Cardholder’s name
  • Account or Credit Card number
  • Expiration date located on the front of the card
  • Submit the CVV security code, a 3 or 4 digit code located on the back of the card
  • Submit the Zip Code connected to the account
  • The client must read the authorization statement
  • Submit the cardholder’s signature
  • Enter the date of signature in mm/dd/yyyy format

Bank Wire – If the client prefers to provide payment with this option, provide the following information:

  • Name on the Bank Account
  • Street address
  • Bank name
  • Account number
  • Routing number
  • Account type

PayPal –

  • Should the client prefer use of PayPal as their payment option, they would simply need to enter the email address connected to their verified PayPal account – the consultant may send a money request to the client’s e mail address for payment. The client would then have the ability to respond with payment via PayPal to the consultant’s PayPal account


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