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Photography Invoice Template

The Photography Invoice Template is a document that is used to take orders from a client after they have had a photography session. This document may be used by any photography company or independent contractor for the sale of photographs. Photographer’s rate, various charges for various sized of photographs, printing and/or CD printing delivery charges should all be applied. The document may also be used by a photographer, to bill the company for their services if working independently.

How to Write

Step 1 – Billing Information –

Bill From –

  • The Company or Contractor’s name
  • Company name (if any)
  • Street address
  • City, State, Zip Code
  • Phone number

Bill To –

  • Client’s name
  • Company name (if any)
  • Street address
  • City, State, Zip Code
  • Phone

Invoice Information –

  • Submit the form number on the line provided
  • Date of billing in mm/dd/yyyy format
  • Due date for payment in mm/dd/yyyy format (unless the client must go back and meet with the sales professional, in which case, one would provide the date that the printed photographs and/or CD would return)

Step 2 – Service Information – Enter the required information into the appropriate columns

  • Submit a description of the services performed or specific size and amount of photographs selected by the client
  • Enter the quantity of photographs provided and/or hours worked (photographer or hourly base pay for sales staff)
  • The amount charged for photographs and/or services performed by photographer or sales staff member
  • Enter the total amount for the date photographs were ordered and/or service was provided
  • When the company, employee or contractor is prepared to present or mail the billing document, add all of the numbers in the “total” column to arrive at an amount that will be entered into the “subtotal” field
  • Submit the sales tax to be included
  • “Other”- if there are miscellaneous or additional upsell charges of any kind, enter them into the “other” field
  • Calculate the numbers contained within the subtotal, sales tax and other fields
  • Submit the new total into the “Total” box at the end of the column to provide an accurate billing amount to the client or company for services

Step 3 – Terms and Conditions –

  • The employee or contractor must read the terms and condition statement
  • Enter the number of days that the client will have to provide payment (if applicable)
  • Provide a percentage per bill or billing cycle that the client should expect to add for bill late payments

Step 4 – Payment Information –

Credit or Debit Card –

  • Choose a preferred card for payment
  • Enter the cardholder’s name
  • Account or CC number
  • Expiration date in mm/yy format
  • CVV security number (3 or 4 digit number on the back of the card)
  • Provide the zip code of the billing address associated with the account
  • The client must review and agree to the authorization statement. If in agreement, the client must submit their signature
  • Date of signature in mm/dd/yyyy format

Bank Wire –

  • If the client is interested in using a bank wire for their payment method –
  • Submit the Name on the Bank Account
  • Street address
  • Bank name
  • Accounting number
  • Routing number
  • Account Type

PayPal Option-

  • In the even client prefers to pay their bill by use of their PayPal account, they must provide the verified email address that is directly connected with the PayPal account
  • The company or contractor may send a “money request” for the client to respond to
  • OR
  • The client may login to their personal PayPal account, click on “send money” and provide the information required to make payment to the contractor


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